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Semester Launch Calendar

This calendar provides a chronological view of the deadlines and preparation required to launch and manage important semester milestones.



Instructions:

  • Step 1: To view dates and deadlines associated with semester startup milestones, select your term of interest shown in the Term Length dropdown.
  • Step 2: To view startup dates and deadlines associated with your specific role (mentor, faculty, TN eCampus staff, etc.), filter on the Team Responsible for Completion dropdown selects. Multiple roles can be selected.
  • Step 3: Click on the term to view dates and deadlines based on your filter criteria.
Spring 2017

15-week (Full Term)

October 31, 2016 - Spring 2017 - Full Term
Team Responsible for Completion: Course Developers
Details:

Deadline for master course copy updates and new course developments to be approved and moved to a master course copy. 


November 1, 2016 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Master course content located in D2L LMS is moved new D2L LMS site. Note:  url will change. Access to master course copies will not be available during this timeframe. 


November 18, 2016 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Developers are given access to master course copies in new D2L site.


November 19, 2016 to November 27, 2016 - Spring 2017 - Full Term
Team Responsible for Completion: Course Developers
Details:

Master course copy reviews begin to ensure content transferred seamlessly to new D2L LMS site.


November 28, 2016 - Spring 2017 - Full Term
Team Responsible for Completion: Mentors
Details:

Mentors begin course master copy checks.


December 9, 2016 - Spring 2017 - Full Term
Team Responsible for Completion: Mentors
Details:

Master course copy checks completed.


December 10, 2016 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Course cloning begins.


December 20, 2016 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Course cloning completed. Developers are enrolled in course section copies. Developer enrollment is ongoing as sections are added. 


January 3, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: Campus Contacts, TN eCampus Staff
Details:

Student duplicate username report is run and communication begins.


January 10, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: Distance Education Directors, TN eCampus Staff
Details:

Course sections are balanced.


January 10, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: Banner System Administrators
Details:

Campuses make switch from Add mode to Change mode in Banner system.


January 10, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Instructors are given access to course sections. Instructor enrollment is ongoing until classes start. Instructor enrollments/changes are processed 1x each morning in D2L via bulk process. Instructor assignment must be reflected in Maestro before access is granted.


January 10, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Instructors are given access to course sections. Instructor enrollments/changes are processed each morning in D2L via a bulk process and are ongoing until classes start.


January 11, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: Mentors
Details:

z-Quality checks begin.


January 13, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: Distance Education Directors, Faculty
Details:

Deadline for new instructors to complete TN eCampus iTeach training. Note: Instructors must be nominated by campus Distance Education Directors, Department Deans, etc.).


January 17, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Student Liaison (i.e., Campus Contact) course is made available.


January 17, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Students are given access to their classes at 3:00 PM Central Time.


January 20, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses. 


January 23, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


January 25, 2017 - Spring 2017 - Full Term
Team Responsible for Completion:
Details:

Student engagement report sent to campuses.


January 27, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


January 30, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


January 31, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Auditor association created for Campus Contacts.


February 1, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


February 14, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: Course Developers
Details:

Deadline for submission of proctor passwords and instructions for mid-term exams. 


March 10, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses - 50% of term.


March 22, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses - 60% of term.


April 15, 2017 - Spring 2017 - Full Term
Team Responsible for Completion: Course Developers
Details:

Deadline for submission of proctor passwords and instructions for finals.


7-week (Term 1)

October 31, 2016 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: Course Developers
Details:

Deadline for master course copy updates and new course developments to be approved and moved to a master course copy. 


November 1, 2016 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Master course content located in D2L LMS is moved new D2L LMS site. Note:  url will change. Access to master course copies will not be available during this timeframe. 


November 18, 2016 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: Course Developers
Details:

Developers are given access to master course copies moved to new D2L site.


November 19, 2016 to November 27, 2016 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: Course Developers
Details:

Master course copy reviews begin to ensure content transferred seamlessly to new D2L LMS site.


November 28, 2016 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: Mentors
Details:

 Course master copy checks begin.


December 9, 2016 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: Mentors
Details:

Master course copy checks completed.


December 10, 2016 - Spring 2017 - 7-week Sessio (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Course cloning begins.


December 20, 2016 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Course cloning completed. Developers are enrolled in course section copies. Developer enrollment is ongoing as sections are added. 


January 3, 2017 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: Campus Contacts, TN eCampus Staff
Details:

Duplicate student username report is run and communication begins.


January 10, 2017 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Instructors are given access to course sections. Instructor enrollments/changes are processed 1x each morning in D2L via a bulk process and are ongoing until classes start. Instructors must be reflected in Maestro before access can be granted.


January 10, 2017 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: Distance Education Directors, TN eCampus Staff
Details:

Load balancing begins.


January 10, 2017 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: Banner System Administrators
Details:

Campuses make switch from Add mode to Change mode in Banner system.


January 11, 2017 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: Mentors
Details:

z-Quality checks begin.


January 13, 2017 - Spring 2017 -7-week Session (Term 1)
Team Responsible for Completion: Distance Education Directors, Faculty
Details:

Deadline for new instructors to complete TN eCampus iTeach training.
Note: Instructors must be nominated by campus Distance Education Directors, Department Deans, etc.


January 17, 2017 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Students are given access to their classes at 3:00 PM Central Time.


January 17, 2017 - Spring 2017 - 7-week Session (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Student Liaison (i.e., Campus Contact) course is made available.


January 20, 2017 - Spring 2017 - 7-week Sessions (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


January 23, 2017 - Spring 2017 - 7-week Sessions (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


January 25, 2017 - Spring 2017 - 7-week Sessions (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


January 27, 2017 - Spring 2017 - 7-week Sessions (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


January 30, 2017 - Spring 2017 - 7-week Sessions (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


February 1, 2017 - Spring 2017 - 7-week Sessions (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


February 1, 2017 - Spring 2017 - 7-week Sessions (Term 1)
Team Responsible for Completion: Course Developers
Details:

Deadline for submission of proctor passwords and instructions for mid-term exams.


February 8, 2017 - Spring 2017 - 7-week Sessions (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses - 50% of term.


February 13, 2017 - Spring 2017 - 7-week Sessions (Term 1)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses - 60% of term.


February 14, 2017 - Spring 2017 - 7-week Sessions (Term 1)
Team Responsible for Completion: Course Developers
Details:

Deadline for submission of proctor passwords and instructions for final exams.


7-week (Term 2)

March 1, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: Course Developers
Details:

Deadline for master course copy updates.


March 2, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Course developers enrolled in Term 2 sections.


March 7, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Instructors gain access to course sections. Note: Instructor enrollments are an ongoing process until classes start. Instructor enrollments/changes are processed 1x each morning in D2L via a bulk process. Instructor assignments must be reflected in Maestro before access is granted.


March 13, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Students are given access to classes at 3:00 PM Central Time.


March 14, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Auditor associations created for Campus Contacts (if required). 


March 15, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


March 17, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


March 20, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


March 22, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


March 24, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


March 27, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


March 29, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


April 1, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: Course Developers
Details:

Deadline for submission of proctor passwords and instructions for mid-terms exams. 


April 7, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses - 50% of term. 


April 12, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses - 60% of term.


April 15, 2017 - Spring 2017 - 7-week Session (Term 2)
Team Responsible for Completion: Course Developers
Details:

Deadline for submission of proctor passwords and instructions for finals.


Summer 2017

10-week

April 16, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: Course Developers
Details:

Deadline for master course copy updates.


April 17, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: Mentors
Details:

Mentors begin master course copy checks. 


April 18, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: Banner System Administrators
Details:

Begin ADD mode for summer semester.


April 27, 2017 to May 4, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Course cloning begins.


May 4, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Course cloning is completed.


May 9, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Course developers are enrolled in their courses.


May 19, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Instructors are given access to course sections. Instructor enrollments/changes are processed each morning in D2L via a bulk process and are ongoing until classes start.


May 22, 2017 to May 30, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: Mentors
Details:

z-Quality checks begin.


May 23, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: Banner System Administrators
Details:

Campuses go to CHANGE mode in Banner system.


May 23, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Load balancing begins. Course sections are added/cancelled.


May 30, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Classes can be accessed by students at 3:00 PM, Central time. 


May 30, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: Mentors
Details:

z-Quality checks are completed.


May 31, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Students are enrolled in the Student Liaison (i.e., Campus Contact) courses. Auditors are assigned. 


May 31, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses.


June 5, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: Faculty
Details:

New faculty must have completed required faculty training. 


June 12, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Student engagement report sent to campuses. 


June 16, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: Mentors
Details:

Mid-term proctor passwords are due.


July 21, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: Course Developers
Details:

Final exam proctor passwords are due.


August 7, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: Faculty
Details:

Instructor grades are due by 8:00 AM, Central time.


August 8, 2017 - Summer 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Grades are sent to campuses by 12:00 PM, Central time. 


Fall 2017

15-week (Full Term)

July 17, 2017 - Fall 2017 - Semester Launch Calendar
Team Responsible for Completion: Course Developers
Details:

Deadline for updates to master course copies.


July 18, 2017 to July 27, 2017 - Fall 2017 - Semester Launch Calendar
Team Responsible for Completion: Mentors
Details:

Course master copy checks begin.


July 27, 2017 - Fall 2017 - Semester Launch Calendar
Team Responsible for Completion: Mentors
Details:

Deadline for completion of course master copy checks.


July 28, 2017 to August 6, 2017 - Fall 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Cloning begins on masters course copies.  


August 6, 2017 - Fall 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Course cloning is completed.


August 11, 2017 - Fall 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Course developers are enrolled in course sections.


August 17, 2017 - Fall 2017 - Semester Launch Calendar
Team Responsible for Completion: Faculty
Details:

Assigned instructors gain access to their course.


August 21, 2017 to August 28, 2017 - Fall 2017 - Semester Launch Calendar
Team Responsible for Completion: Mentors
Details:

zQuality section checks begin.


August 28, 2017 - Fall 2017 - Semester Launch Calendar
Team Responsible for Completion: TN eCampus Staff
Details:

Fall classes begin. Students can access their courses at 3:00 PM, Central Time.


August 28, 2017 - Fall 2017 - Semester Launch Calendar
Team Responsible for Completion: Mentors
Details:

zQuality section checks are completed.